Privacy
Machinify, Inc. is strongly committed to protecting the privacy of site visitors, prospects, and customers. We recognize that when “You” choose to provide us with information about yourself, “You” trust us to act responsibly and to protect and safely manage any “Personal Information” that “You” share with us. We will not sell “Your” “Personal Information” to anyone. The information shared with us as a part of “Your” “Website” visit will process by Machinify, Inc. and its service providers entirely within the United States.This policy explains the information we collect from users through the Machinify, Inc. Website, how the information is obtained, how it is used, how it is stored, and how its use and disclosure can be restricted.“Personal Information (PHI) (PII)” means any information that may be used to identify an individual, including, but not limited to, a first and last name, a physical address, an email address, or other contact information, whether at work or home.
Machinify, Inc. understands the importance of protecting your privacy. This Privacy Policy describes:
Data Collected
The personal data that Machinify, Inc. collects from and about you, as a website user or other prospective customer, and as a services account holder
Use of Data
The ways that Machinify, Inc. uses that personal data, including the ways that it may combine data it collects from you with data it acquires about you from other sources
Disclosure of Data to Others
The circumstances under which Machinify, Inc. might share your personal data with others Please contact us at compliance@machinify.com if (i) you wish to find out more about our use and disclosure of your information and limit it, (ii) you wish to exercise your right to access, amend, or delete any personal data we hold about you that you cannot accomplish through the services’ administrative features; or (iii) you have any other questions or concerns about this policy.Please note that this Privacy Policy describes Machinify, Inc.’s privacy policies concerning personal data that it collects and controls for its use and to manage its customer accounts. This Privacy Policy does not cover personal data that Machinify, Inc.’s customers or end-users process through Machinify, Inc., services. If you are a Machinify, Inc. customer, Machinify, Inc.’s use of personal data that you process through Machinify, Inc.’s services is subject to Machinify, Inc.’s services terms and any applicable business associate agreement or data privacy agreement that Machinify, Inc. has engaged with youIf you are an individual whose personal data is controlled by a Machinify, Inc. customer and you wish to remove, amend, block, remove consent for processing, or take other action concerning your personal data, please contact the Machinify, Inc. customer who controls your personal data. Machinify, Inc. acts on the instructions of its customers with respect to personal data that is processed by them through Machinify, Inc.’s services
Data Collected
The ways that Machinify, Inc. uses that personal data, including the ways that it may combine dataYou are not required to submit your personal data to Machinify, Inc. to use our website. You may block the collection of your personal data utilizing cookies as described below in the section captioned Online Data Collection Technologies. If you are a customer, you must provide personal data regarding the individuals who have the right to control your account with us or manage the services we provide to you.Machinify, Inc. limits the collection of personal information to only that is relevant for reasonably serving customer relations, compliance and legal considerations, auditing, security and fraud prevention, preserving or defending our legal rights, communicating with you as a prospective customer, improving products and services, facilitating billing and collections activities, and other purposes consistent with the expectations of a reasonable person given the context of the collection. Machinify, Inc. takes reasonable steps to ensure that personal data is reliable for its intended use, accurate, complete, and current. Machinify, Inc. obtains some contact details and other personal information regarding media contacts and influencers from various sources. it collects from you with data it acquires about you from other sources
Site Visitors
Our Web server may capture any or all the following: Your IP addressThe time and duration of your visitThe pages on the site that your visitIt may also collect information about your browser, device, location, and other types of information gathered by Web servers generally. We may also use Web analytics tools to capture information about your site use, such as mouse clicks and scrolling activity. We may tie this information to identify personal information that we have about you.We use “cookies,” “web beacons,” “pixel tags,” and other techniques to identify you or your browser or device to your activity on the site. Please see the section below captioned “Online Data Collection Technologies” for more information regarding our use of these techniques and your ability to restrict our data collection in this manner. We use third-party Web analytics tools to capture information about your site use, such as mouse clicks and scrolling activity. For example, we may use Google Analytics, Google Website Optimizer, or Inspectlet. The providers of these tools may capture data about your activity on our site via cookies and other techniques.If you arrive at our site by clicking on an advertisement or content published by a third party, that third party may provide information to us about your activity on their site. For example, we may use Google AdWords or other third-party advertisers or sponsor links on other third-party sites.We may ask you to volunteer information about yourself using forms on the website, including personal data (your name and email address), demographic data (your profession, age, and gender), and information about your general interests. For example, we may ask you to submit this type of information as part of a survey. Your submission of this type of information as a website visitor is not required.We may permit third parties to display content on our site. If you view this content, the third party may collect information about you. For example, we may permit content to be displayed by Google Fonts, Google Maps, YouTube, or Vimeo. You should see the third party’s site for more information about the data they collect and their use and disclosure of the data.
Services Users
To establish a services account with us, we require you to provide the names and business contact information of your personnel assigned to manage your account with us. If any of your personnel contact us for support (through phone, chat, email, or other means), we may record and save the communication contents.
Use of Data
Generally, Machinify, Inc. uses the personal and other data it collects to provide its services, operate its website efficiently, and provide a good quality experience for website visitors. Machinify, Inc. may use the information to send you email or other communications about Machinify, Inc.’s or third parties’ content, product, or services. Machinify, Inc. only uses and processes personal data for purposes compatible with the original intent of collection or as subsequently authorized by you. If you do not wish to receive information from Machinify, Inc. via email, you may unsubscribe to our email list at any time by following the link in the communication.The providers of our analytics tools may use the information they collect about your site visit to show you advertisements or other content that may be of particular interest to you.If you establish a services account, we may tie the information we collect as part of your pre-login site visit to your post-login activity on the site and service.If Machinify, Inc. acquires information about you from third parties, such as marketing or advertising firms, security services, or content providers, it may tie this third party-provided information to the information it collects from or about you as part of your visit to the site or use of the services.Here are some specific examples of the ways we use data we have about you:Account Transactions: we use your account data to communicate with you about account transactions or respond to your requests for support (e.g., fee payments, support requests, and services interactions)Fraud, Abuse, Security: we use the account and other data to screen for and reduce fraud, spam, abuse, and security problems. We may remove content or block access to the site at our discretion to reduce the risk of fraud, abuse, and security problemsBusiness Improvements: we use the data we collect to improve our site and services, such as changes to the content or organization of the content, developing new services features, identification of target audiences for our external advertising and publicity effortsNewsletters and Other Promotional Content. We may use your data to send you communications of interest, including promotional communications. We may use Web beacons to track whether you view our messages or content
Disclosure of Data to Others
We will not disclose your personal data to third parties except as follows:When we believe release is appropriate to comply with the law, such as in response to lawful requests by public authorities to meet national security or law enforcement requirement To enforce our services agreement and other rights or protect the rights and safety of others. This may include exchanging information with government regulatory or law enforcement agencies or other companies and organizations for fraud protection and legal compliance. We may provide personal and other information to third parties who work for us, such as companies that verify creditworthiness, verify and process payment card information and payment, manage e-signing, analyze data, manage contact information and communications, remove repetitive information from customer lists, and provide marketing services. These providers are not authorized to disclose your data further or use your data for any other purpose other than providing services to usA third party hosts our site, and we use third-party infrastructure monitoring services. These third parties may have inadvertent or incidental access to your data. These providers are not authorized to disclose your data further or use your data for any purpose other than providing services to usWe may in the future sell all or part of our assets or participate in a merger. Hence, it is customary for personal information to include with the transferred assets in such transactions.We may disclose data we collect from and about you in aggregate, anonymous form to generally improve our site and services. This may include combining data about you (in anonymous form) with data about other individuals (in anonymous form) and transferring the combined data to third parties.
Online Data Collection Technologies
A cookie is a small text file placed on your device, typically a string of numbers and letters. The cookie is used to identify your device uniquely. Whoever places the cookie will typically use the information to associate each of your site or services visits to your device and you personally, if the cookie placer has information that identifies you personally to your device. Most browsers include features that enable you to block or restrict cookie placement. If you disable or restrict cookies, you may not be able to use all the features of the site or service that placed the cookie.A Web beacon is a small electronic image served by a Web server when you view the Web page or email in which it is embedded. Generally, when you view the content in which the Web beacon is embedded, a call is placed to the Web beacon server that identifies your IP address or device information in a way that enables the operator of the beacon to recognize your device, or you, to your activity.
Your RightsThe right to be informed about our collection and use of personal information/data
You have the right to be informed about the collection and use of your personal data. We govern this right via our internal data protection policies and our external website policy. These policies are regularly reviewed and updated to ensure accuracy and reflect our data processing activities.
Right to Access Your Personal Information
You have the right to access the personal information that we hold about you. This is sometimes known as ‘Subject Access Request’. If we agree that we are obliged to provide personal information to you (or someone else authorized to receive it on your behalf), we will provide it to you or them free of charge, in most instances, do so within one month unless we rely on an extension or exemption available to us under Data Protection Legislation, in which case we will notify you accordingly.We would ask for proof of identity and sufficient information about your interactions with us to locate your personal information.If you would like to exercise this right, please contact us as set out below.
Right to AcRight to Correct Your Personal Informationcess Your Personal Information
If any personal information we hold about you is inaccurate, incomplete, or out of date, you may ask us to correct it.If you would like to exercise this right, please contact us as set out below.
Right to Stop or Limit Our Processing of Your Data
You have the right to object to us processing your personal information for particular purposes, to have your information deleted if we keep it too long, or have its processing restricted in certain circumstances.If you would like to exercise this right, please contact us as set out below.
Right to Erasure
You have the right to have personal data erased. This is also known as the ‘right to be forgotten.’ The right is not absolute and only applies in certain circumstances.
Right to Portability
The right to portability gives you the right to receive personal data you have provided to a controller in a structured, commonly used, and machine-readable format. It also gives you the right to request that a controller transmits this data directly to another controller. If you would like to exercise this right, please contact us as set out below.
Other Security
We will use reasonable security measures to protect your personal data from unauthorized use and disclosure. These include:Limiting access to our buildings to those that we believe are entitled to be thereImplementing access controls to our information technology. We use appropriate procedures and technical security measures (including strict encryption, anonymization, and archiving techniques) to safeguard your information across all our computer systems, website, and offices
Data Retention
We will destroy your personal data when we are no longer using it for the purposes described in this Privacy Policy unless we are required to retain it by applicable law. If we are required to retain your personal data after the time that we are no longer using it as described in this Privacy Policy due to a legal requirement, we will only use your personal data to comply with the legal requirement.
Children’s Online Privacy Protection
We will not knowingly collect any data from or about any person under the age of 13.
California
The California Consumer Privacy Act provides California consumers with the right to obtain from Machinify, Inc. information about the personal information about you that we collect, use, and disclose. You can exercise your rights through an authorized agent by providing relevant details to compliance@machinify.com. Additionally, you have the right to opt out of the sale of your personal information. Machinify, Inc. does not sell your personal information.If you choose to exercise your privacy rights, you have the right not to receive discriminatory treatment or less service from Machinify, Inc.If third-party agents process personal data on our behalf in a manner inconsistent with the Machinify, Inc. DPA, we remain liable unless we provide that we are not responsible for the event giving rise to the damage.If you have a question or complaint regarding our privacy and data processing practices, please contact us at compliance@machinify.com.
Contact Information
Machinify, Inc.’s privacy practices are managed by Thomas Loving, Head of Security and Compliance Officer. You may contact him via email at compliance@machinify.com or his address below:
Thomas Loving
Head of Security and Compliance Officer
Machinify, Inc.
635 High Street
Palo Alto, California 94301
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